The Georgian Triangle Humane Society is a not-for-profit charity in the South Georgian Bay area. Our mission is to provide abandoned, neglected, and abused domestic animals a second chance in life at a forever home. We endeavour to accommodate as many domestic animals as our resources will allow in our dedicated shelter. We promote responsible pet ownership, including spay/neutering and micro chipping. Through educational programs we provide information regarding animal care, as well as the humane treatment of all domestic animals.

Current Job Postings

Volunteer Coordinator

40 hrs per week, regular weekend shifts required.

Reporting to the Executive Director, the Volunteer Coordinator is responsible for coordinating, administering, documenting and maintaining an effective and comprehensive Volunteer Program for the Georgian Triangle Humane Society. The incumbent represents the GTHS in a professional manner and ensures that the GTHS is seen by the community as a desirable place to volunteer. A key component of this role will be to ensure effective communications with our volunteer staff.

Roles and Responsibilities

Plan the volunteer program

  • Develop and implement goals and objectives for the volunteer program which reflect the mission of the organization
  • Assess the need for volunteers to enhance program/service delivery
  • Develop a budget for the volunteer program activities
  • Conduct ongoing evaluation of the programs and services delivered by volunteers and implement improvements as necessary

Organization of the volunteer program

  • Develop, administer, and review policies and procedures which guide the volunteer programs and services, and reflect the overall values of the organization
  • Develop and administer forms and records to document the volunteer activities
  • Identify volunteer assignments that provide meaningful work for volunteers and write the volunteer position descriptions in consultation with staff as appropriate

Engage volunteers

  • Promote the volunteer program to gain community support of the volunteer program and the organization
  • Develop and implement effective strategies to recruit the right volunteers with the right skills
  • Develop and implement an intake and interview protocol for potential volunteers to ensure the best match between the skills, qualification, and interests of the volunteers and the needs of the organization
  • Implement a screening process for potential volunteers according to accepted screening standards and practices

Lead the volunteer program

  • Train staff to work effectively and cooperatively with volunteers
  • Orient volunteers to increase their understanding of the organization, its services and the critical role that volunteers have within it
  • Ensure that volunteers are given appropriate training to be successful in their positions
  • Ensure that volunteer check-in procedures are followed and records of volunteer hours are maintained according to established procedures
  • Ensure that volunteers receive the appropriate level of supervision
  • Assist with conflict resolution among clients, staff and volunteers according to established procedures
  • Plan and implement formal and informal volunteer recognition activities to recognize the contribution of volunteers to the organization
  • Evaluate the risks associated with each volunteer position and take appropriate action to control the risks associated with the program or service
  • Ensure that volunteers work in a safe, healthy, and supportive environment in accordance with all appropriate legislation and regulations
  • Prepare an annual report on the contribution of the volunteer program to the organization
  • Administer and monitor expenditures for the volunteer program against the approved budget

Qualifications

  • Post-secondary education in social sciences, human resources, community development, or adult education is an asset along with certification in Volunteer Management
  • Knowledge of current trends, resources and information related to volunteerism and management of volunteer resources
  • Knowledge of, and experience in, recruitment and selection, engagement and development techniques
  • Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization
  • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
  • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance the effectiveness of the volunteer program and foster teamwork
  • Positively influence others to achieve results that are in the best interest of the organization.
  • Excellent presentation and public speaking skills
  • Demonstrates understanding and passion for animal welfare
  • Knowledge of, or experience with, CRM systems an asset
  • Self-motivated with a proven ability to complete tasks with competency and accuracy
  • Proficiency in the Microsoft Office suite of programs
  • Ability to work weekends and evenings as required.
  • Graphic design skills an asset

Interested candidates are asked to send their confidential resume and cover letter to Glenda Green, Operations Manager

Send An Email To Glenda

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